WEDDING & EVENT RENTAL GUIDELINES

CONDITIONS AND RESPONSIBILITIES OF CLIENT

Please read all of the material below to make sure all parties understand the requirements of providing everyone’s safety and keeping our venue a well maintained and safe location for future use.

EVENT DATE & TIME

Thank you for choosing Progress Park for your event. Following are the terms and conditions outlining the space and services provided by Progress Park. The Client(s) will have access to the property on the date(s) and times outlined within the package details section of the proposal.

The Client and event guests are only permitted in the rental space(s) outlined within this agreement. The Client will have access to rental space(s) for event(s) for the time(s) and date(s) outlined within this agreement. Guests not staying on the property are expected to exit the property upon completion of the scheduled event.

PAYMENT PROCEDURES

Progress Park requires prepayment of event costs before any event occurs. The payment schedule is as follows:

25%- Due with signed rental agreement.

25%- Due 6 months prior to scheduled date.

50%- Due 60 days prior to scheduled date.

A separate invoice will be sent for any costs incurred after the final balance has been paid. Additional charges may be incurred due to last minute changes to the package such as add-ons, accommodations, and property damages, among others. This invoice must be paid within 10 business days.

A copy of the Special Event Liability Insurance (see INSURANCE section) is due no later than thirty (30) days prior to your event.

Cash, check, and/or major credit cards are accepted (credit cards will include a 4% service fee). The agreement shall be signed electronically. Execution of this contract shall occur upon CLIENT’S payment and the signatures of all parties.

ALL check payments must be made payable to Progress Park and mailed to: 1703 Ashfield Lane, Louisville, KY 40220.

Late check payments will be charged a $75.00 late fee.

In the event any check is returned for insufficient funds, a returned check fee of $100.00 will be imposed. The Client will be responsible for all costs incurred in the collection of the delinquent accounts.

Events booked within thirty days of the event date must be paid in full when the rental agreement is executed. The amount paid is non-refundable, and additional payments are subject to the guidelines contained herein.

All rental fees are subject to state and local sales tax. Tax exempt organizations must pay Progress Park directly and must provide tax exemption documentation when the rental agreement is executed in order to receive exemption.

No terms will be implied or granted and no work will be allowed to commence until full payment is received. In the event of cancellation due to non-payment all monies paid in including the damage deposit will be forfeited.

INSURANCE

The Client is required to have a Special Event Liability Insurance policy in place no later than thirty (30) days prior to the event. A copy of this policy must be given to Progress Park, LLC to keep on file. Progress Park shall be named as an additional insured of said policy. The certificate of liability must be in the amount of at least $1,000,000. Please know the Client is responsible for all actions of their guests and vendors. Any damages caused by guests or vendors will be the responsibility of the Client. Any and all outside vendors, companies, and/or institutions MUST provide a copy of their Certificate of Insurance and Licenses to our coordinators and must be sent delivered at least thirty (30) days prior to the event.

LIABILITY

The CLIENT(S) agree to indemnify, defend, and hold our venue, and property owners harmless of and form any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by the renter, its employees, and agents of alcoholic beverages at our venue.

VENDORS

Progress Park has an open vendor policy. A preferred vendor list will be provided for reference, although use of that list is not required. All vendors providing service at Progress Park are required to have a current signed 'Vendor Usage Agreement" on file 30 days prior to the scheduled event date. Progress Park prefers all vendors to attend the final walkthrough with the client if they have not yet visited the property. The wedding planner/day of coordinator hired by the client along with their team are required to attend the final walk-through meeting.

The client is responsible for all arrangements for food and beverage, decorations, entertainment, additonal equipment needs, event coordination services, and other event related services. A list of all event vendors including primary contact and contact information (name, email and phone number), will be required at least thirty (30) days prior to the event. Progress Park will have final approval of all vendors contracted by the client. Clients & vendors are responsible for operating under all of the following guidelines as it applies to the contracted rental package:

EVENT CENTER

The catering prep space located within the event center may be used if part of the clients rental agreement. This prep space will include a two compartment sink, stainless steel countertop prep area, walk in cooler, and commercial ice machine. This space can be used for food presentation and plating only.

We do not provide linens, dishes, glassware, pots/pans, and utensils.

Table linens are required if using the venues tables. These will need to be purchased independently and/or rented by the Client.

Progress Park will provide 3-4 thirty two(32) gallon trash cans. All other equipment needed by the caterer/bar service will be the responsibility of either the vendor or client.

The caterer/bar service (and client) are responsible for returning the preparation area back to its original condition following the event.

Prep Kitchen Cleaning Checklist:

1. Caterers are to leave food preparation areas in the same condition as when they arrived. Food must not be washed down the sink drain.

2. Floors must be swept and mopped; also sinks and counters are to be cleaned. This includes any food and/or drink spillage.

3. All trash must be placed in the on-site dumpster at the end of the event unless otherwise communicated by the venue. A $75.00 dumpster fee will be charged to the client as part of their reservation.

4. All rented plateware should be scraped clean. All rented items such as linens and centerpieces are to be removed from tables and stacked neatly in the location agreed upon by the vendor or client for pick up at the conclusion of the event.

CURRENT PROVIDED VENUE EQUIPMENT

(40) 60 inch round tables

(325) White Resin chairs

(6) 6 foot banquet tables

(15) 8 foot banquet tables

(10) Bourbon Barrels

Catering prep kitchen - sink, stainless steel counter tops, commercial ice machine, and walk-in cooler

Recessed/movable stage

(2) movable bars/ 1 walk up bar w/ indoor-outdoor access

Laser projector

NOTE: Event space and equipment access is dependent upon the rental package purchased by the client.

PAVILION/GROVE

For events taking place in the Pavilion/Grove, the caterer will be required to set up an outdoor kitchen in the approved locations only. Progress Park will provide water, electricity, thirty two (32) gallon trash cans, trash bags, propane grill, grilling tools, and access to the ice machine. Venue equipment can be rented by the client for an additional fee. All other equipment needed by the caterer/bar service will be the responsibility of either the vendor or client.

WANDERLUST & RIVET EVENT ROOM(S)

A small sink, electric, and serving bar will be provided in each room. The client may add-on access to the Event Center catering prep kitchen for an additional fee. This information will be included within the clients rental agreement. Progress Park will provide a 13 gallon trash can, trash bags, and access to the ice machine, All other equipment needed by the caterer/bar service will be the responsibility of either the vendor or client.

If Catering services will be used they must remain on site until food service has ended and all clean up has been completed based upon the contract between the client and catering service. Should cleaning up NOT be a part of the vendor agreement the client is responsible for completing all required tasks for all reserved areas

The furniture in this room is NOT to be moved by the client or vendor at any time. The client must request rearrangement of any furniture and this must be approved by the venue.

VENUE & EVENT COORDINATORS

A Progress Park venue coordinator will be onsite the day of the scheduled event. This team member will assist with the check in/out process and communicating key instructions and event information to event guests and vendors.

The client is required to have an event/wedding coordinator to manage the day of itinerary, all vendors, rental equipment, decor/personal items, and guests. The coordinator and/or Client are responsible for all set-up and cleanup of all rented and personal equpiment brought onto the property as well as making sure all vendors adhere to the venue policies and procedures outlined within the agreement.

The Client and event/wedding coordinator will be provided a link to a planning document where event specific information will be outlined. The client and event/wedding coordinator will a copy of the event itinerary, all vendor contact information, final head count, and contact information for those staying on the property (if applicable) a minimum 30 days prior to the scheduled event.

VENDOR LOADING/UNLOADING

Vendors will have access to the the front and back of the event center for loading and unloading. All vehicles must be moved and parked in approved locations once loading/unloading is complete to make room for other vendors as needed. A property map and onsite signage will be provided. Unloading and loading may occure in approved locations only.

SET UP AND BREAK DOWN

All venue equipment setup and breakdown will be provided by Progress Park. Any items not provided by Progress Park are the responsibility of the Client/Vendor for set up and removal. Clean up and tear down must be completed within the timeframe outlined within the package summary section of this agreement. This includes all decor, rentals, equipment, personal items, and event related items not provided by Progress Park.

Progress Park is not responsible for items left after the event. All trash must be removed from the reserved event space at the end of the event and placed in the provided, on-site dumpster. Progress Park will provide 32 gallon trash cans. All reserved areas must be checked for garbage including the parking lot prior to departure. The Client is subject to a fine of up to $250 if the property is not properly cleaned upon completion of the reservation.

RENTALS- DELIVERY AND PICK UP

All rentals being delivered to and/or picked up from the venue must be within the rental period contracted by the client. Any rental deliveries/pickups outside of the rented timeframe will either be refused or will incur an unscheduled charge.

All load-ins and load-outs must take place within the designated time frame given by our staff. The client/vendor is required to use entrances outlined by our staff for all deliveries. A timed delivery will be required for all events. We are not responsible for checking in or handling any items brought into the venue by rental companies, unless they are arranged by us. All excess material (such as bubble wrap, cardboard, plastic etc.) created by the deliveries must be removed and disposed of by the rental company, client, or client's representative. Limited storage space is available upon request.

Storage fees will be applied to any items left beyond approved load in and out times. It is not the responsibility of our venue to ensure that pick-ups are executed.

Progress Park is not responsible for lost or damaged items if they are delivered and/or not picked up within the

CLIENTS event dates and times outlined within their rental agreement.

CATERING

A prep kitchen is located within the event center. This space is for food prep only. Cooking onsite is permitted in designated locations only. Cooking is never allowed on solid concrete surfaces or enclosed areas. The approved location will be provided by Progress Park team member at the final walk-through prior to the event. Failure to abide by this policy will result in a minimum of a $500 fee pending the additional cleaning needed, odor, and/or damage noted.

Each catering company must keep Progress Park supplied with current copies of the following documents:

1. A current copy of its liability insurance certification in the amount of one million dollars ($1,000,000) per each occurance inclusive of proof of liquor liability and Two Million dollars ($2,000,000) in the aggregate. Only the liability insurance must list Progress Park as the additional insured.

2. Proof of Workman's Compensation insurance.

3. Food Permit and ABC License if applicable

LIQUOR/BAR SERVICE

If the client will be serving and/or selling alcohol the caterer/bar service must have a valid liquor license and liquor liability insurance. Progress Park must be listed as additionally insured and a copy of the insurance certificate must be on file.

The Caterer must also provide a copy of their Responsible Alcohol Service Program and should include a written policy regarding responsible alcohol service which is communicated to ALL employees.

If beer, wine, or alcohol is being provided by the Client, they must have a liability insurance allowing them to supply their own alcohol from any store. Paid bars will be required to have licensed bartenders or a caterer with a permit to sell alcohol. Open bars require a licensed bartender to serve drinks.

Alcohol service must end thirty minutes before the end of the event. Events must end no later than11:00PM, therfore last call must occur by 10:30PM. Events providing only alcoholic beverage service are prohibited.

MUSIC ENTERTAINMENT

Amplified music is permitted for private park rentals only. The arrangement of music entertainment must be approved by the venue and will not be permitted in all locations on the property. The vendor and client agree to have the event end and all amplified music shut down no later than 11:00PM. Should the garage doors be open they must be closed by a Progress Park team member by 10:30PM.

Loading and unloading must occur using the concrete parking area and sidewalk only or designated area behind the event enter. Directional signage and a vendor map will be provided. Wheeling equipment through the gravel is NOT permitted. Breakdown of all equipment must be finished by the agreed upon time within the Clients contract. The Client and/or vendor are responsible for providing all of their own AV equipment.

All entertainment services are required to provide a certificate of insurance 30 days prior to the scheduled event date.

All musical entertainment that adopts, uses or copies any copyrighted material of any sort, shall comply with the rules and regulations of the American Society of Composers, Authors, and Publishers (“ASCAP”). Music vendors are required to provide all of their own equipment and the ability to load and unload independently. A stage can be provided if part of the Clients rental agreement.

HAIR/MAKEUP

Two suites are provided within the event center for the bride and groom to use for getting ready. Both rooms will be available based upon the access time agreed upon with the rental agreement. The Bridal suite includes (1) full length mirror, smaller make-up mirrors, wall outlets, clothing rack, clothing steamer, and half bath.

All furniture mustd be properly covered while hair and make up is being done. This includes the table, couch, and chairs as needed. Finger nail polish and remover is not permitted in either space.

Any damage noted in the final walk through will be subject to additional fees and/or replacement by the vendor and/or client.

VENUE FURNITURE & DECORATION

We ask that if furnishings and/or furniture needs to be rearranged this is determined prior to the event day and all movement is completed by the Progress Park team ONLY. No nails, tape stronger than scotch tape to be adhered onto walls or floors. Additionally no screws staples, or anything that could penetrate the walls or floors.

No vendor and/or client may hang items from the ceiling. Approved items may be hung from the ceiling by The

Progress Park team and will result in an additional expense. The Progress Park ownership team will have final say on all items that are to be hung; advance notice of such items will be required. Nothing may be adhered to any wall, ceiling, floor, door, window, table, or chair.

NO glitter or confetti on the property is allowed at any time. Any use of the above will result in additional charges.

The use of real flower petals are allowed outside on the outdoor patio and lawn areas only. If used, they must be cleaned up prior to departure. The use of any of the prohibited items, previously listed, will result in an automatic excessive cleaning fee of at least $250.

The use of sparklers is NOT permitted anywhere on the property . This guideline will be signed by the Client on the rental agreement and filed with Progress Park prior to the event date. Should the sparkler guidelines not be followed a fee of at least $250 will be incurred plus the cost of any damages that result in the use of sparklers.

Flameless candles are permitted only. No real candles are permitted on the property.

All electrical and data cords must be properly secured with approved tape and must be carefully removed prior to departure.

VENUE DAMAGE & EQUIPMENT

If the Progress Park property or any part of the buildings on the premises or any equipment located on the premises during the term of this agreement shall be damaged by the act, default, or negligence of the vendor, caterer, client. The responsible vendor/client will pay to Progress Park. upon such demand such sum as shall be necessary to restore the premises or equipment contained in or on the premises to their previous conditions.

All equipment entrusted to the care of the vendor(s) and client on the premises during the term of this agreement, which shall become lost, stolen or disappear shall be the sole responsibility of the responsible vendor/client. The vendor/client shall be responsible to pay the full replacement cost to Progress Park.

EVENT PARKING

Parking instructions will be provided to the Client based upon the location of the event. This will ensure the grounds are protected and parking occurs in the appropriate locations. Parking event signage and (1-2) parking support staff will be provided for the scheduled event.

For events with more than 250 guests additional parking support will required for an additional fee. This can be provided by our staff or secured with one of our outside parking vendors.

Vendors will have access to the back of the event center for loading and unloading. All vehicles must be moved and parked in approved locations once loading/unloading is complete to make room for other vendors as needed.

EVENT BREAKDOWN

The Client and/or Vendor(s) are responsible for completing the following tasks at the end of the scheduled reservation:

1. Clean up ALL trash in the reserved area and place it in the provided containers and/or provided dumpster. Please double check all reserved areas to be sure no trash has been left behind. This includes the parking lot.

2. Dispose and/or remove ALL unused food and/or drink from the property.

3. Remove all decorations, if applicable. *Please refer to our decoration policy.

4. All outside vendor equipment to be removed and/or picked up from venue upon completion of reservation.

5. If applicable, return all lawn game equipment back to the provided storage containers.

6. If applicable, complete the cleaning checklist for the catering prep kitchen.

7. Breakdown must be completed no later than the agreed upon time within the rental agreement by the client, event planner and/or vendors.

BEACHES/WATER ACTIVITIES

Water activities must be a part of the clients event package in order to have access during the scheduled event.

If boating activities have been added to the clients package lifeguard(s) will be hired for an additional fee. Lake entry and exit is allowed in the clients designated/reserved beach area(s) only.

Absolutely NO swimming or diving. Water activities are NOT permitted after dark or during inclement weather.

The client understands that all persons under the age of 18 years of age MUST wear a life jacket and be supervised by an adult at all times.

The client should refer to the "Property Rules and Regulations'' for the complete list of water safety guidelines.

All rules and regulations are subject to change pending state regulations and will be revised and communicated to the Client as needed.

If beach access if part of the clients event the following tasks must be completed prior to departure:

1. Return all boats to the correct beach and hang on the boat wall to be cleaned.

2. Return all paddles to the correct beach and place neatly in a pile to be cleaned.

3. Return all life jackets to the correct beach and place in a neat pile to be cleaned.

PET POLICY

No pets of any kind are allowed on any part of the Progress Park property. Failure to abide by this policy will result in immediate termination of rental and a $250 fee. The CLIENT Is responsible for communicating this to ALL guests attending this event prior to the scheduled event.

CONDUCT

There is absolutely no drug use tolerated on the premises. Smoking must be confined to designated areas only and proper disposal. Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate removal.

CANCELLATION

All sales are final. Any notice of cancellation, postponement, or rescheduling made by the Client must be sent to the

Progress Park email account: progressparkky@gmail.com and submitted within 90 days of the scheduled rental date.

No verbal or text cancellations will be accepted.

Should the Client need to reschedule or postpone the event, a one time $500 reschedule fee will be assessed for the date change. The Client may change the rental date one time for that reschedule fee. All monies paid in for services will not be refunded. The Client must reschedule within one year of the originally scheduled event date based upon availability. The Client may be subject to increased rates.

Should the Client decide to cancel the event in its entirety all monies paid prior to cancellation shall be forfeited.

If any event is to be cancelled or postponed due to extreme weather conditions, Progress Park must be notified at least 24 hours in advance and the final decision will be at the discretion of Progress Park. If accepted, the Client will then be able to reschedule. without penalty, for another available date within 6 months of the original event date.

In the event of unforeseen circumstances both parties will meet to determine proper termination of the reservation and contract. Progress Park is a customer first business and will identify a fair and equitable resolution should the need arise.

PHOTO RELEASE

The CLIENT grants permission and consent to Progress Park, LLC to use photographs from this event for presentation under any legal condition, including but not limited to: publicity, copyright purposes, illustration, advertising, and web content.

PROMOTION AND COPYRIGHT

We want to ensure you have a wonderful and successful event. Should our venue be a part of your promotion, it is required that we see and approve all marketing messages and communications prior to the event for approval. We can provide our brand standards and logo to ensure proper use. A member of our staff can be available to welcome guests and share with them the story of the park as well as answer questions they may have about the venue. Upon conclusion of your event we request you send us copies of your photos so we can use them for marketing purposes for future events, while giving credit to the respective photographer.

FORCE MAJEURE

No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party hereunder), when and to the extent such failure or delay is caused by or results from acts beyond the impacted party’s (“Impacted Party”) control, including, but not limited to, the following force majeure events (“Force Majeure Events”): (a) acts of God; (b) a natural disaster (fires, explosions, earthquakes, hurricane, flooding, storms, explosions, infestations), epidemic, or pandemic; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order or law; (e) actions, embargoes or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority; (g) national or regional emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances; and (i) shortage of adequate power or transportation facilities. The Impacted Party shall give Notice within 30 days of the Force Majeure Event to the other party, stating the period of time the occurrence is expected to continue. The Impacted Party shall use diligent efforts to end the failure or delay and ensure the effects of such Force Majeure Event are minimized. The Impacted Party shall resume the performance of its obligations as soon as reasonably practicable after the removal of the cause. In the event that the Impacted Party’s failure or delay remains uncured for a period of (30) days following

Notice given by it, the other party may thereafter terminate this Agreement upon Notice.

FAILURE TO PERFORM SERVICES

In the event Progress Park cannot or will not perform its obligations in any or all parts of this Agreement, it (or a responsible party) will:

Immediately give Notice to Client via the Notice provisions detailed in this Agreement; and Attempt to find another competent professional to take its place with the mutual agreement of Client(s);

If another competent professional is not available or Client(s) do not agree to transfer of obligations to said alternate professional, Company will issue a refund or credit based on a reasonably accurate percentage of services rendered; and

Excuse Client(s) of any further performance and/or payment obligations in this Agreement.

HEALTH & SAFETY

Client(s) further understand that Progress Park complies with all health and safety laws, directives, and rules and regulations. Clients expressly agree(s) that during the event the Clients and Clients' guests shall not carry weapons or firearms, be exposed to severe illness, or request Progress Park to do anything illegal or unsafe. Further, Progress Park will not provide services in any location or area deemed to be unsafe in its sole discretion, including, but not limited to, areas affected by communicable diseases, quarantined areas, or other similar occurrences. Under any of these circumstances, Progress Park reserves the right to end service coverage immediately and/or leave the event. Progress Park shall be entitled to retain all monies paid and Clients) agree to relieve and hold Progress Park harmless as a result of incomplete event coverage, or for a lapse in the quality of the Progress Parks work.

CAPACITY

Our venue capacity is set according to State and Metro Louisville fire codes. Client agrees to adhere to the number of guests set forth by them. We reserve the right to turn away guests if this number is exceeded.

CITY, COUNTY, STATE, AND FEDERAL LAWS

The CLIENT agrees to comply with all applicable City, County, State, and Federal Laws and shall conduct no illegal act on the property. This is a drug free venue at all times. The CLIENT shall not sell alcohol on premises at any time. The CLIENT may not serve alcohol to minors on the premises at any time. CLIENT agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. We reserve the right, in its exclusive discretion, to expel anyone who in its judgement is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of our venue or the safety of its staff, guests, or property contents.

ENTRY AND EXIT

CLIENT agrees that our staff may enter and exit the property during the course of the event at any time. A representative will be on site during your entire event and will be checking periodically with the responsible parties to ensure everything is running smoothly.

LOST AND FOUND

Progress Park will not take responsibility for personal effects and possessions left on the property during or after any event. We request removal of all items from the property and close of the event. We will however, maintain a lost and found and will hold recovered items for up to 7 days after the scheduled event.

ENTIRE AGREEMENT

This Agreement constitutes the entire understanding between the client and our venue, and there are no covenants, promises, representations, or warranties, whether oral or written, other than as set forth herein. No modifications of its terms will be valid unless they are recorded in a written instrument signed by both parties.

ARBITRATION, VENUE, CHOICE OF LAW, AND MEDIATION

This Agreement shall be governed by the law of the State of Kentucky. Any and all disputes between our venue, Progress Park and the Client shall be submitted to Arbitration under the rules and procedures of the American Arbitration Association or by any Arbitrator selected by the parties herein. All arbitration shall be conducted in Jefferson County, Kentucky, by an Arbitrator who is a licensed attorney practicing in the Commonwealth of Kentucky.

Such disputes shall also include personal injury or property damage claims as may occur as a direct and proximate result of the Event: provided, that prior to any Arbitration, the Parties shall make a reasonable effort to amicably resolve any and all disputes that might arise as a direct and proximate result of the Event. All disputes shall also be submitted by Mediation by a Mediator that may be mutually acceptable to both parties.

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Real Estate Photos Courtesy of Deaton Street Photography, Matt Jordan & Meagan Jordan Photography

Wedding & lifestyle photos Courtesy of Sean & Kat Photography, Meagan Jordan Photography, Whole Hearted Photography, Heather Florance Photography, Jordan Pantoja Photography, Kelsey Michelle Photography

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